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Governance · Control · Evidence · M365-Native

Your own AI. Built for your business. Yours to keep.

Toodlebox is your organization's AI — private, under your control, and permanently yours. Bots that only do what they're allowed to do, documented form flows, and enforced policy — so your teams move fast without the business losing control.

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90%
of companies use AI
36%
Only that many have governance in place
50%
of employees put sensitive data into public AI
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The AI Readiness Guide

The 5 things every business should do before rolling out AI — laid out clearly, so you know exactly where to start.

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5 Things to Prepare Your Business for AI
  • 5 clear action items — no fluff, no jargon, just what to actually do.
  • Built for business owners — not developers or IT teams.
  • A quick read — get through it in one sitting.
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.01 Our Process

How we build your AI, step by step.

A private AI system built around how your business actually runs — hosted where you want it, set up your way.

01 We learn your business

We start by learning how your business runs today — your current tools, your AI usage, and the workflows that need the most structure. That becomes the blueprint for everything we build next.

02 We build it for you

Your AI gets its own private, secure space in the cloud — your data never leaves it. You decide who has access, what it can see, and how it connects to your other tools. Prefer to keep it on-site instead? We can supply the hardware and maintain it for you.

03 We train your AI on your work

We build bots and forms around the specific processes you choose — not a generic template you bend your business around. Each one only does what it's allowed to do, and everything it does is recorded, from day one.

04 You talk to your AI inside Teams

Everything runs where your team already works — no new app, no new login. Policy, access control, and audit logging are built in from the start, so IT has full visibility from the moment it's live.

05 We stay in it with you

Monthly check-ins, weekly sessions with other Toodlebox users, and a direct line to our team — your system keeps evolving as your business does.

Every one of these steps runs on top of something we build once, and it keeps improving forever: your Company Brain.

Every deployment includes a Company Brain

Think of it like giving a new hire access to your company's SOPs on day one — except this one never forgets. It's a structured wiki built from whatever company information you choose to share — it doesn't automatically pull from your systems or update on its own. Once it's there, your AI can reference it any time, and overnight analysis turns it into a daily briefing.

01

Share Your Information

Whatever company information you share gets built into a structured wiki for your AI to reference.

02

Update It Anytime

Share new or changed information whenever you need to, and the wiki reflects it — no rebuilding from scratch.

03

AI Always Aware

The wiki is structured so your AI can reference any piece of shared information it needs — on demand, every time.

04

Daily Briefing

Every night, your AI reviews what's new or changed and starts the next day already caught up — so it gets sharper the more your team uses it.

.02 Questions

Frequently Asked Questions

What does Toodlebox actually do?

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Toodlebox is a governed AI operating system that lives inside Microsoft Teams. We deploy expert bots and structured form flows scoped to your business, all governed by role-based access control and backed by full audit trails — so your teams move fast without the business losing control.

How is this different from just using ChatGPT or Copilot?

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ChatGPT and Copilot are tools you rent access to — your data passes through someone else's infrastructure, and what you build with them doesn't really belong to you. Toodlebox lives inside your network, with the same access a trusted employee would have. And everything it becomes over time — its knowledge of your business, its memory, its skills — is yours permanently, even if you ever stop working with us.

What happens to our data?

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Toodlebox is M365-native and hosted on your own tenant, so your data stays inside your environment. Role-based access control and capability gating ensure bots and users only see and do what they're permitted to, with full audit logging on every action.

What about the AI models themselves — do they keep our data?

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Most AI providers — including ChatGPT, Claude via API, and others — retain data sent through them for a period (commonly around 30 days), even under business agreements. If that's a concern, Toodlebox can run on a local or open model you control, with no data leaving your environment at all.

What happens if the AI gets something wrong?

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Every bot operates strictly within its defined scope and role permissions, so mistakes stay contained rather than cascading. Because every interaction is logged and evidenced, issues are easy to trace, review, and correct — and your team retains oversight throughout.

Do we need to be technical to use it?

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No. Toodlebox is built to live inside tools your team already uses, like Microsoft Teams — no new interfaces to learn. Our team handles setup, configuration, and ongoing support, so you don't need in-house AI or development expertise to get value from it.

What does it cost?

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Plans are discussed based on expected usage, number of users/ bots, and complexity. Every plan includes M365 integration, governed bots and forms, policy enforcement, and full audit trails.

What happens after it's built?

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You're not left on your own — every deployment includes ongoing Toodlebox Operator Sessions: onboarding, monthly check-ins, weekly roundtables, and community access, so your setup keeps evolving as your team's needs change.

How is Toodlebox different from an AI agency or hiring in-house?

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An agency project ends at delivery, and hiring in-house takes months and ongoing salary. Toodlebox is a governed platform plus an ongoing partnership — you get ready-built infrastructure, hands-on support, and the flexibility to add consulting when you need deeper strategy work.