Toodlebox is the operating system for your organization's AI. Governed bots, documented form flows, and enforced policy — so your teams move fast without the business losing control.
We're opening a small number of pilot spots for organizations ready to get governed AI infrastructure live inside Microsoft Teams — with hands-on support and pricing that won't be offered once the program closes.
Most organizations adopting AI end up with a fragmented mess of ungoverned tools. Toodlebox gives you a coherent, auditable, policy-enforced system.
A clear two-layer architecture separates governance from interaction — so your IT leaders own the rules, and your teams get a seamless experience in the tools they already use.
Chat logs aren't evidence. Toodlebox replaces informal AI conversations with structured, documented form flows that produce real auditable artifacts your business can stand behind.
Generic AI assistants don't understand your business. Toodlebox deploys expert bots scoped by function and system — purpose-built, policy-governed, and deeply integrated.
Governance isn't a feature you bolt on — it's the foundation. Toodlebox is designed so that the secure, compliant path is always the default path.
Toodlebox gives IT leaders full visibility and control, while giving teams the tools they need to work efficiently — without either side having to compromise.
Deploy expert bots that operate strictly within policy. Every response is scoped to the bot's role, logged for audit, and constrained by your organization's rules — not the other way around.
Structured form flows that enforce business logic and produce real documented artifacts — not chat transcripts. Every submission is timestamped, routed, and audit-ready from the moment it's submitted.
A clear separation between the control plane (Toodlebox) and the interaction plane (Microsoft Teams) means governance is never an afterthought — it's structural.
Be audit-ready at any time. Every interaction, form submission, and policy decision is logged with a full evidence trail — no scrambling, no gaps, no surprises.
Toodlebox is built for the M365 ecosystem. Bots and forms live inside Teams — where your people already work. No new interfaces, no adoption friction, no parallel stack to manage.
Define what each role can see, do, and access — across every bot, form, and connector. Capability gating ensures agents never exceed their authorized boundaries.
Most organizations face a choice: move fast with AI and lose oversight, or lock things down and fall behind. Toodlebox removes that trade-off entirely.
Not every organization walks in knowing exactly what their AI governance strategy should look like. Our consulting engagements help you figure that out — assessing where you stand, mapping out what "governed AI" should mean for your organization, and pointing you toward the right next step, with our team available to help you get there.
We help you define what "governed AI" should look like for your organization — access policy, audit requirements, and control frameworks tailored to your industry and risk tolerance.
We assess where your organization stands today — governance maturity, existing tools, risk exposure — and build a phased roadmap for how to move forward, with clear milestones instead of guesswork.
Already narrowing down AI tools or vendors? We help you evaluate them against your actual requirements — security, compliance, cost, fit — so you choose with confidence instead of a sales pitch.
We assess your current AI usage and controls, then help you understand the gaps — so you know exactly what needs attention before an internal review or external audit.
Every consulting engagement starts with a conversation about where you're at and what you're trying to figure out — then we recommend the structure that fits, whether that's a focused project or an ongoing advisory relationship. Pricing is scoped per engagement based on your organization's size and needs.
Best for a defined question with a clear start and finish — a strategy roadmap, a policy framework, or an audit-readiness assessment.
Best for ongoing advisory support as things evolve — a standing resource to think through decisions with, on your timeline, not a fixed scope.
Tell us what you're trying to accomplish, and we'll recommend the right structure for your engagement.
Every plan includes M365 integration, governed bots and forms, policy enforcement, and full audit trails. All plans require a tenant-hosted Azure VM (±$500/month, Azure market pricing).
For small teams getting their AI infrastructure in order. Comfortably covers doing daily AI work, with headroom for busy weeks.
For growing teams across multiple departments. Built for higher-volume workgroups with full connector bots, dynamic forms, and advanced reporting.
For organizations that need AI governance at scale. Negotiated credits, custom connectors, dedicated support, and MSP-ready multi-tenant options.
| Plan | Credits/month | Typical interactions | Top-up |
|---|---|---|---|
| Starter | 30,000 | ~15,000 | $5 / 5,000 |
| Growth | 200,000 | ~100,000 | $5 / 5,000 |
| Enterprise | 500,000 baseline | ~250,000 | Custom |
"Typical interactions" means everyday bot conversations and form submissions. Allowances are sized so each plan comfortably covers its user count doing daily AI work, with headroom for busy weeks.
All plans require a tenant-hosted Azure VM (±$500/month). Contact us to discuss the right fit for your organization.
Whether you're dealing with ungoverned AI sprawl, compliance pressure, or just want to build it right from the start — we're happy to walk you through how Toodlebox fits.
We work best when we understand your environment. Tell us about your M365 setup, your current AI usage, and where control is breaking down — we'll show you exactly where Toodlebox fits in.
Toodlebox started here. Our custom mobile app platform has helped field teams, construction crews, MSPs, and operations-heavy businesses go paperless and work smarter for over a decade. As AI reshapes how businesses operate, we've grown that foundation into a full AI governance platform — but the mobile app isn't going anywhere. It remains a core part of what Toodlebox offers, purpose-built for teams who need simple, powerful tools in the field.
Improve teamwork, streamline tasks, and increase efficiency with custom software designed to fit your business's unique needs.
"Before Toodlebox, an office worker was required to go into the office every day to process work orders. With Toodlebox, our office administrator is now able to process work orders from any location with internet. We no longer need to rely on paper copies for safety meetings, vehicle inspection reports, or inspection results. Going paperless has helped us speed up our processes!"
"Prior to Toodlebox, I would manually write out all the work done on site, then manually enter it into the computer. Once I started with Toodlebox, I was able to enter time tracking and material invoice information as I went. EVERYTHING is customizable — without needing to know code, I generated forms and got information together that I could process billing with. Toodlebox has increased the speed and organization of our daily operations!"
"Toodlebox has elevated both the way our team communicates and organizes information. We had been using pen and paper forms which had to be physically handled and transported. After we started using Toodlebox, the time between communication from the field to the office has seen great improvement. Toodlebox is a great tool for our field leaders to communicate more effectively!"
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Over a decade of experience building practical, field-tested software for real businesses — and now bringing that same philosophy to AI governance.
Toodlebox was founded with a simple belief: technology should fit the way your team works, not the other way around. For over 10 years, we've been building custom mobile and workflow solutions for construction crews, MSPs, field teams, and operations-heavy businesses.
As AI started reshaping how organizations operate, we saw a gap. Teams were adopting AI fast, but businesses were losing visibility, control, and accountability. So we built Toodlebox — the AI operating layer that lets your teams move fast without the business losing its footing.
"We don't believe in technology for its own sake. We believe in technology that earns its place — by solving real problems, reducing real risk, and making people's working lives genuinely better."
We'd love to talk. Reach out and let's have a real conversation about your AI environment.